scaling agencies
You built a great service. Then growth happened and your backend didn't keep up.
Now approvals pile up, projects stall in handoffs, and your team's running on adrenaline instead of rhythm.
It's not a people problem. It's a systems problem.
Let's rebuild your operations so they work with your team, not against them.
From chaos to calm.
When agencies scale fast, the backend usually can't catch up.
Tasks live in ten different tools. "Ready" means something different to everyone.
The founder becomes the bottleneck, signing off on everything because there's no shared definition of done.
That's where I come in.
I help agency founders like you swap firefighting for a calm, predictable operating rhythm so you can finally step back into leadership instead of triage.
What calm looks like:
The Systrat Method
3D CALM Framework
Discover → Design → Deliver
A three-phase approach that turns scattered operations into steady systems.
Hi, I'm Mona — Your Systems Strategist
I'm a systems strategist and Notion expert who helps scaling digital agencies create calm, human-friendly systems.
I've seen too many founders burn out. Not because they don't know how to lead, but because their systems can't keep up.
That's why I built my frameworks: simple structures that give you your time, energy, and clarity back.
My Approach:
Tool-agnostic, Notion-savvy: I recommend Notion when it’s the cleanest path, but I’ll work with whatever stack your team already uses.
Human-first: I design around how your team naturally works, not how software manuals say you should.
Adoption-focused: A process only works when people actually use it—so I make that the metric that matters most.
